Information Notice Regarding the Terms and Conditions of Processing and Protection Provided on the Website www.rocman.org by the Company "ROCMAN"

Why is this Information Notice necessary?

Dear visitor of the www.rocman.org website, we would like to inform you that one of the most important aspects of "ROCMAN" is your trust in the services we provide, particularly in ensuring the compliance and security of your personal information.

To transparently demonstrate the efforts made by the "ROCMAN" team to meet and ensure these criteria for our clients and employees, we have developed this Information Notice. In this document, we describe who we are, why we collect personal data, how we use it, to whom we disclose it, and what rights you have in relation to this data.

We, the company "ROCMAN," have specific procedures related to information management and data protection. These govern how we ensure that the personal data we request from you is processed and disclosed legally, and that the rights provided by data protection legislation are respected.

By creating and using the Account, the User expressly declares that they have read the Document and are aware that the rights provided by law, as mentioned in this document, are guaranteed.

Who are we?

ROCMAN.org presents software for the Optimization of the Recruitment Process and Candidate Management, developed by the company "ROCMAN."

Who are the services intended for?

The services of "ROCMAN" are intended for any individual or legal entity residing in the Republic of Moldova or abroad, regardless of gender, color, nationality, religion, political views, status, or any other qualification that is not requested and/or structured by "ROCMAN."

Definitions

Website - the domain www.ROCMAN.org and its subdomains.

Company – the legal entity that enters into a contract with "ROCMAN" to use the recruitment process optimization functions on ROCMAN.org and to manage the candidate data that is imported or registered through the forms on ROCMAN.org.

Agency - a legal entity that offers outsourcing recruitment services for other companies and enters into a contract with "ROCMAN" to use the recruitment process optimization functions on ROCMAN.org and to manage the candidate data that is imported or registered through the forms on ROCMAN.org.

Profile/Account - an entity on the ROCMAN.org Website that allows the User access to certain sections of the Website, depending on the profile category.

User - any individual who operates independently or is employed by a Company, who registers on the Website by creating and/or using a Profile/Account.

Candidate - An individual over the age of 16 who consents to the processing of their contact data in accordance with current legislation, exclusively for the purpose of being contacted by the user during the recruitment process. The Candidate may provide consent: a) indirectly, by providing their contact information to the User; b) directly, by filling out the application form directly on the Website.

What are the data compliance principles?

To align with the latest trends in digital ethics, we assure you that we are guided by the following principles in everything we do:

✅ Compliance by design and by default (privacy by design and privacy by default)

We integrate data protection principles from the moment we design our products and services, and we continuously update data protection measures to align with technological advancements.

✅ Collection of relevant data

We collect and process only the strictly necessary and relevant data.

✅ Confidentiality

We protect the content of communications and sensitive data.

✅ Information Notice

We publish and update the Information Notice regularly.

✅ Usage guarantees

We use data only in cases provided by law or based on your consent.

✅ Data storage period

To avoid any abuse regarding the storage of personal data, the data processed on behalf of companies holding an Account on the ROCMAN.org platform, specifically the contact details and/or resumes of candidates, will be maintained in user accounts until the account is closed by the user.

✅ Ensuring the rights of data subjects

We design and offer services that guarantee the realization of data subjects' rights.

✅ No unauthorized disclosure

We do not sell, offer, or disclose your data to unauthorized persons.

✅ Data protection

We ensure the integrity, accessibility, and confidentiality of data, including protection against unauthorized destruction or loss.

"ROCMAN" facilitates data exchange between Candidates and Users, aiming to optimize recruitment processes. The data collected from Candidates is processed exclusively by Users in the name and interest of those for whom the collection was made, without ROCMAN being able to control how these data are used.

When can we collect your personal data?

We may collect your personal data in the following situations:

When registering a User Profile on the www.rocman.org website.

When concluding and executing the service contract for using the ROCMAN software.

During the stages of using the ROCMAN software features, when the user publishes contact information to be used by candidates.

What categories of data are collected from the client?

The personal data operator processes the following categories of personal data: Name, Surname, Email, Phone, Photo uploaded to the Site, the Company you work for, Address, Language, Activity in the Profile, and any other information provided by the User to ROCMAN.

Who can have access to personal data?

Within the company, strict mechanisms regarding the management, administration, and access to personal data concerning you are implemented, limited to a strictly necessary number of people, who, in turn, have different types of access regarding the volume of personal data that can be processed.

What rights do I have regarding data processing?

Right to information: Your right to be informed is exercised through the provision and publication of this Information Notice and similar information when we communicate directly with you through the contact point (ROCMAN employees).

Right to access data: You or your legal representative, based on a request, have the right to access information regarding your own data, how it was processed, by whom, to whom it was disclosed, the storage period of this information, as well as the right to obtain copies of certain documents that concern you. Additionally, you have the right to be informed about the legal consequences generated by data processing and the way to exercise the right to intervene on personal data.

Right to rectification of personal data: You have the right to ask us to correct any inaccurate data we have about you.

Right to deletion of personal data ("right to be forgotten"): You have the right to request the deletion of personal data about you that we hold. This is not an absolute right, and depending on the legal basis that applies, we may have compelling legitimate reasons to continue processing the data.

Right to justice: This right consists of the possibility to file a complaint with the Data Protection Authority or the court, to defend or restore the infringed rights.

We rely on the amicable settlement of any contradictory situations that may arise concerning ensuring users' rights. Therefore, for information about any aspect of personal data processing, you can contact us at the email address: hello@rocman.org, or by phone at +373 799 77 154.

Notification regarding cookies

A cookie is information that is collected when accessing the webpage www.rocman.org to identify the user who accessed certain informational content. This information is generated by our server and the computer on which your browser operates. The information contained in the cookie is set by the server and can be used by the respective server whenever the user visits the website. A cookie can be considered as an internet user's identification card, which indicates to a website when the user has returned. Similar technologies also apply to mobile devices (tablet, smartphone) from which information is accessed on the respective webpage.

The use of cookies allows us to offer you certain features and provides us with information regarding visits to the website or the use of our applications. Most browsers are automatically set to provide cookies, but you are not required to accept them. If you wish to delete cookies that are already on your computer or object to the collection and disclosure of this information, you could access the browser manufacturer's guides at the following addresses:

Chrome: https://support.google.com/accounts/answer/61416?co=GENIE.Platform=Desktop&hl=ru

Mozilla: https://support.mozilla.org/ru/kb/vklyuchenie-i-otklyuchenie-kuk-fajlov

Internet Explorer: https://support.microsoft.com/ru-ru/help/17442/windows-internet-explorer-delete-manage-cookies

Safari: https://support.apple.com/ru-ru/guide/safari/sfri11471/mac

For more details about what Cookies are, you can find out by accessing the link: https://www.cookiesandyou.com/

What security measures are implemented to protect data?

In all cases of collecting your personal data, it is processed by us within a secure perimeter, with the necessary organizational and technical measures implemented to ensure an adequate level of protection for personal data, in accordance with national and European legislation in force. The personal data protection mechanism is established in the adjacent regulations and instructions that describe the protection processes and measures.

The ensured organizational and technical measures are periodically reviewed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized or illicit disclosure, or access.

For data confidentiality and security, Account data and information processed on the ROCMAN.org platform are protected on multiple levels: SSL certificate authentication with data encryption, antivirus scanning, periodic backup of User data and software components, periodic updates to operating systems, and the imposition of security standards for password selection.

The website www.rocman.org may use Facebook Pixel and Google Analytics, and the data collected helps us measure the performance of candidate management tools and their success across all browsers and devices used by a User. In these tools, no names, surnames, or other personal data are recorded.

The content of the www.rocman.org website, consisting of images, texts, graphics, videos, software, belongs entirely to the ROCMAN company and is protected by copyright laws. It is prohibited to copy, distribute, publish, transmit, modify, display, or use the content for any other purposes without the explicit and prior permission of the ROCMAN company.